Whether you’ve financial documents, general office records, or previous supplier details, storing business archives safely and securely is ever more prevalent. Archive content normally isn’t required day-to-day, so can be stored somewhere appropriate for the future.
Archived documents can easily consume a significant area of your physical working environment. When archives are stored elsewhere, an office space previously cluttered with historical paperwork becomes more effective, with room for an additional desk or new equipment.
Protecting data
With recent rules and regulations concerning how data is kept, especially personal details, it’s useful to have a secure system for confidential papers you’re retaining.
Even though electronic records are increasingly retained more than paper copies, you’ll still need to hold records for a period of time. A situation may arise whereby, you need to retrieve a copy for quick reference or proof.
GDPR (General Data Protection Regulation) sets out that you have your own company privacy policy to ensure compliance of its requirements.
Utilising self-storage
High-quality self-storage facilities typically feature CCTV cameras, individual door alarms, security lighting, ventilation and personal access codes.
Self-storage is usually more cost-effective per square foot, compared to renting commercial office space. With no business rates or other utility bills to consider, you’ll be able to reduce your administration and management time required, by paying one simple invoice.
Simple and secure access should be top of your priority list, you may be inclined to select a facility located close to your business. Before you approach a self-storage facility, it’s best to estimate the unit size you’ll need for your archives, so you’ll only be paying for the space you actually need.
Getting organised
Consider installing racking, with many different types, sizes and strengths available. Strong archive boxes can be purchased to protect your documents, together with a wider range of packaging .
It’s best to organise files into their appropriate categories, chronological dates and importance. Take time to evaluate the information you’re likely to reference such as; contact details or pricing.
Creating opportunity
With any business, good organisation, safe and secure document storage is imperative. Renting a self-storage unit to keep your office archives, can result in an opportunity to better utilise existing office space and prevent the build-up of paperwork clutter!
